By the end of this guide, you'll be dictating your inspection observations hands-free as you walk through a property. OtterPilot transcribes your voice in real time — no typing on a tiny phone screen, no missed observations because you couldn't write fast enough. You'll have a complete, organized transcript by the time you leave the property, ready to convert into a report.

• Free Otter.ai account at otter.ai (free tier: 300 minutes/month; paid at {{tool:OtterPilot.price}} removes limits)
• Smartphone with the Otter app installed (iOS or Android)
• A Bluetooth earpiece or headphones with a microphone (optional but makes on-site dictation much cleaner)
• Time needed: 30 minutes to set up and practice once, then it's part of your inspection flow
• Cost: Free for 300 min/month (enough for 3–4 hours of dictation; a typical 3-home day fits)